You have questions, we've got answers!
DO YOU TRAVEL?
We service the Twin Cities and surrounding area but we’ll go wherever you’ll go! Please note that mileage and hotel accommodations fees may apply and vary depending on the logistics of your wedding/event.
I WANT TO BOOK YOUR SERVICES, WHAT'S NEXT?
After your free consultation, if you would like to book our services simply let us know! In order to move forward with our services, we require a signed contract (sent electronically via Rock, Paper, Coin), as well as a 50% deposit to secure your wedding date. The remaining balance is due thirty days prior to your wedding date. We accept check and credit card payments.
WHAT IS THE DIFFERENCE BETWEEN A VENUE COORDINATOR, AND WHAT YOU DO?
A venue coordinator focuses on the activities that pertain to the venue only and will manage the staff under the venue. We are Event Planners & Coordinators. Which means we are responsible for your event prior to, during, and even after. From the moment you hire us to the day of the event, we ensure a seamless, creative, and highly engaged collaboration between our team and you to bring your event to life.
DO YOU CHARGE FOR A CONSULTATION?
Nope! We believe you should get to chat with us and see if we’re a right fit prior to hiring us. Contact us on our contact page to set up a call. Due to the ongoing pandemic, we are not currently meeting in person, but we can set up a video call if you prefer that to a phone call.
ARE YOU HIRING?
We plan to grow our team in 2023! We also take one intern per season. Feel free to email your resume, cover letter and availability to firstname.lastname@example.org
WHO WILL BE AT MY EVENT?
At Shaded Spruce Events, we’re a team. If you select the Full Service Planning or Partial Planning package, you will work with Co-Owner & Lead Planner, McKayla, throughout the entire process. On your day either McKayla or Co-Owner Megan will oversee day-of duties. If you select the Wedding Day Management package, you will work with McKayla and Megan as they oversee all Shaded Spruce weddings. However, with this package, a lead coordinator from our team may be assigned two months prior. You will be introduced and get to meet your lead coordinator at the final details meeting in the weeks prior to your wedding. Your lead coordinator is always copied on all emails and will be kept in the loop to ensure they have everything they need to oversee and manage your wedding. We always work with at least two, sometimes more, for every event. Our Lead Planners/Coordinators are always accompanied by an assistant.
WHEN SHOULD I CONTACT AND BOOK AN EVENT PLANNER/COORDINATOR?
As soon as possible! The best part about having us engaged early is that we are able to coach you through key decisions from the start.
DO YOU ALL WORK TOGETHER?
Yes! Two heads are better than one. While we always match each client to a single point person, we are constantly brainstorming and working on our events as a team behind the scenes. On event days, two of us will be present.
DO YOU PLAN OTHER EVENTS BEYOND AMAZING WEDDINGS?
Absolutely. We love planning and designing events outside of weddings! Though we only take on a select number of events each year, we enjoy expressing our creativity and planning corporate events, non-profit galas, milestone birthdays, baby showers and more.
IS THERE ANYTHING YOU WON'T DO?
Yes, there are some things that for liability reasons or for safety reasons we cannot do. These include:
Heavy lifting like the setting up of tables and chairs (typically the venue handles this anyways).
We cannot utilize ladders (setting up draping, string lights, floral installations, etc.)
We cannot transport any personal items, cards/gifts, or rental items. These should already be onsite when we arrive.
We can absolutely recommend some amazing vendors to help with these items if needed!