LEADING UP TO THE WEDDING

​Your wedding day should feel exciting—not like a project you’re still managing. We’ll help you prepare for a smooth, organized celebration and ensure the important details are in place before the big day arrives.

• Complimentary consultation

• Access to Client Portal with planning documents & resources

• Unlimited access to your coordinator via email within business hours

• Two meetings from booking to wedding day 

• Timeline creation

• Vendor Confirmation including distributing the timeline & finalizing last minute details

• Wedding week final details touchpoint if desired 

•Wedding Rehearsal ($100 add-on) 

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WEDDING DAY COORDINATION

On your wedding day, you should be fully present—not answering vendor questions, watching the clock, or wondering what happens next. Our team will manage the details, coordinate your vendors, and keep your celebration moving smoothly so you can enjoy every moment.

• Wedding day coordination (up to 10 hours) - one lead planner and one event assistant (addt’l hrs - $100/hr)

• Execute the timeline

• Emergency kit – This includes extras of items you may forget along with classic emergency kit items

• Greet and assist of all vendors with proper set- up of ceremony & reception areas

• Act as the "Go-To" person for all vendors and wedding party

• Set up all personal reception items  

• Distribute and pin all corsages, boutonnieres, and bouquets

• Communicate with all vendors and venue staff

• Ensure the ceremony and reception site set up is completed timely and as specified

• Direct Wedding Party on timing for departure down the aisle

• Cue Music for proper timing during ceremony and reception

• Move décor from ceremony site to reception site as needed

• Coordinate the reception including cueing you and your wedding party throughout the evening

• Distribute final payments and gratuity 

• Organize and Pack all personal wedding items for you at the end of the evening 

• Ensure all Wedding gifts are packed safely in designated area

• Coordinate end of night transportation

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For liability reasons, Shaded Spruce Events does not transport personal wedding items after the event.

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 WEDDING FOLLOW UP

We want to make sure the final details are handled even after the last dance.

• Communicate with vendors on any wedding day concerns.

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You’ve spent months planning your wedding. On your wedding day, you deserve to be fully present for it. We’ll handle the timeline, logistics, vendors, and details so you can focus on celebrating with the people you love.